Terms and Conditions
HEADSHOT CONTRACT
This is an agreement contract between the above referenced Client Name, known for the purposes of this Agreement as "CLIENT," and Deep Inspired Photography Studios, known for the purposes of this Agreement as PHOTOGRAPHER. CLIENT and PHOTOGRAPHER agree to the following:
SERVICES
1.0 PHOTOGRAPHER agrees to reserve the scheduled session date, time and location to provide the CLIENT with the service of a ‘Headshot Photo Shoot Session’. For the purposes of this Agreement, a ‘Headshot Photo Shoot Session’ is known hereafter as HEADSHOT.
PAYMENT
1.1 CLIENT agrees to pay for 50% non-refundable fee session in full at the time of booking online at PHOTOGRAPHER'S website. Business headshots are $350, Student headshots are $150. CLIENTS agree to pay for a 50% non-refundable fee session at the time of booking online at the PHOTOGRAPHER’S website. Therefore at the time of booking, payment for a Business headshot is $175, and payment for a Student headshot is $75. CLIENT will pay the remaining 50% before the start of their HEADSHOT by Visa, MasterCard, or debit. Cash and e-transfer are not available.
1.2 PHOTOGRAPHER will schedule each CLIENT for a 30-minute HEADSHOT. Headshots takes 20 minutes. 10 minutes for shooting and wardrobe* changes, and 10 minutes for coaching. An additional 10 minutes is used for the PHOTOGRAPHER to clean up and prepare for the next client. *Wardrobe changes are optional and clients are not obligated to stay for the full 20 minutes.
1.3 If an illness or situation prevents a Headshot from taking place, CLIENT may reschedule their session by informing the PHOTOGRAPHER at least 24 hours prior to the time of the HEADSHOT. Should the CLIENT fail to give 24 hours' notice, the HEADSHOT fee is forfeited and will not be refunded.
1.4 PHOTOGRAPHER reserves the right to reschedule due to illness, weather, equipment malfunction, or other circumstances beyond HIS control at a mutually agreed time between PHOTOGRAPHER and CLIENT.
1.5 The CLIENT arrives alone, however, if necessary, an adult friend or family member above the age of 18 is allowed. This provides the PHOTOGRAPHER with full concentration for quality HEADSHOTS while minimizing distractions for the CLIENT.
1.6 PHOTOGRAPHER and CLIENT agree to cheerful cooperation and communication for the best possible result within the definition of this session. PHOTOGRAPHER is not responsible for missed images if CLIENTS fail to cooperate during photo sessions or neglect to read the PHOTOGRAPHER’S FAQs page to prepare in advance of the CLIENT’S HEADSHOT.
1.7 PHOTOGRAPHER will take between 10-20 photographs of CLIENT during the photo session(s). CLIENT will be able to view photos before leaving to determine which images to keep. PHOTOGRAPHER will send these images by a secure website link to the CLIENT’S preferred email, enabling the CLIENT to download on any device including desktops, laptops, tablets, and smart phones. CLIENT will have access to their gallery for 12 weeks before images are deleted from the PHOTOGRAPHER’S hard drive.
RETOUCHING
1.8 CLIENT understands that retouching is a process whereby the PHOTOGRAPHER will remove wrinkles, blemishes, unwanted hairs, and to whiten teeth or bloodshot eyes to help produce a great headshot.
RESHOOTS
1.9 If the CLIENT agrees that 1 headshot is desirable from their gallery of images, the PHOTOGRAPHER will not do a re-shoot. A re-shoot is available, however, if the CLIENT is not satisfied for any reason with ALL images in their gallery of headshot choices within 12 weeks of the HEADSHOT date.
REFUNDS
2.0 At the end of the HEADSHOT, if the CLIENT is unsatisfied with ALL images, he or she may request 50% of their money, no questions asked.
2.1 The PHOTOGRAPHER will reschedule based on a mutually agreed time and day between CLIENT and PHOTOGRAPHER during the PHOTOGRAPHER’S normal business hours from 1-4pm on Sundays.
2.2 Re-shoots will not be given for poor choices of clothing, make-up, hair or weather-related issues, by not following the recommendations of the photographer, or by the CLIENT arriving late.
LATE ARRIVALS
2.3 Any CLIENT that is late arriving to the session will have the amount of time late deducted from the time allotted for the session. This may result in a reduction of the number of proofs and edited images. If the CLIENT arrives after the CLIENT’S book time, the HEADSHOT is cancelled and no refund is allowed. At the PHOTOGRAPHER’S discretion, he may reschedule the HEADSHOT depending on a written email from the CLIENT describing the reasons for his/her late arrival.
2.4 If a CLIENT is on their way to an appointment, however, becomes late due to unforeseen conditions such as accidents, breakdown in vehicle, and/or dangerous driving conditions due to poor visibility from the weather, the CLIENT can reschedule at an available time slot during the PHOTOGRAPHER normal business hours. The CLIENT does not hold the PHOTOGRAPHER responsible for refunding headshot fees or for any conditions outside of the PHOTOGRAPHER’S control.
LOCATION
2.5 Location of PHOTOGRAPHER is 324 Larry Uteck Boulevard, Suite 609, Halifax, B3M 0E7
2.6 Visitor parking is FREE and available to the side of the building that says ‘Visitor Parking’ however, if parking is full, you can park your car on the road in front of the building. The CLIENT does not hold the PHOTOGRAPHER liable for any damage to vehicles, parking tickets, or towing.
2.7 If there are any costs/fees associated with the location the client has chosen for their session, you, the CLIENT, will be responsible for those fees. The PHOTOGRAPHER will not guarantee or arrange payment on any location. This includes any parking tickets, which the CLIENT is responsible for paying.
COPYRIGHT AND LICENSING OF IMAGES
2.8 Deep Inspired Photography is a registered and Trademarked company. If client is found to have stolen any images from deepinspiredphotography.com, CLIENTS are liable to prosecution. Please respect the PHOTOGRAPHER’S work by purchasing a headshot package under the booking tab of the PHOTOGRAPHERS business website.
2.9 CLIENT understands and agrees that PHOTOGRAPHER owns the copyright to all images and reserves all rights to them. PHOTOGRAPHER has unlimited worldwide rights to the images, including full and exclusive commercial and reproduction rights, which allow the PHOTOGRAPHER to post CLIENT’S headshots for promotional purposes, mainly through the PHOTOGRAPHER’S Instagram page for marketing the PHOTOGRAPHER’S business.
3.0 PHOTOGRAPHER grants to CLIENT usage rights for the final images from each individual's session. This includes posting of images on client's website and social media. CLIENT may not sell the images in either digital or print form. CLIENT may print a headshot with purchase of a Print Release under the Booking tab of the Photographers website.
3.1 CLIENT may not reproduce in any form images that were not purchased from the CLIENT’S gallery for personal use by any means whatsoever that changes the original quality of the image. This includes changing the colour or cropping the image for any purpose.
PRINT RELEASE
3.2 CLIENT does not have to sign a print release form. He or she can use the image as they please. This includes positing the image to any social media site. This does not include altering the image in any way.
ARCHIVE
3.3 After 12 weeks, all images will be purged from photographer’s hard- drive, except as needed for promotional purposes, to be determined by photographer at photographer’s sole discretion. After 12 weeks, the PHOTOGRAPHER does not hold the CLIENT liable for headshot photos purged from the PHOTOGRAPHER’S hard-drive. PHOTOGRAPHER is not responsible for loss or damage to the digital files due to circumstances beyond photographer’s control.
MODEL RELEASE
3.4 CLIENT gives permission to PHOTOGRAPHER for exclusive right to use the CLIENT’S images (or variations of the images) from the HEADSHOT for publication in advertising materials, websites, blogs, portfolios, displays, or other promotional methods for Deep Inspired Photography without compensation.
RESCHEDULING AND CANCELLATION
3.5 In the unlikely event that PHOTOGRAPHER is unable to provide the services on the scheduled date, the CLIENT may reschedule the session or terminate the agreement without further action and the CLIENT will be refunded 100% of their payment for their chosen headshot package.
WARDROBE CHANGES
3.6 CLIENT has the option to change into 1 different colour or style of clothing during their HEADSHOT. A wardrobe change is optional and not required. There is no discount for wearing only one outfit.
LIMIT OF LIABILITY
3.7 Services provided are non-refundable unless the PHOTOGRAPHER is unable to provide headshot services as outlined in 10.1.
3.8 If for any reason the CLIENT is not entirely satisfied at any time before, during or after the shoot, please communicate with PHOTOGRAPHER within 48 hours of receiving your images so the issue can be resolved. Reshoots will be ONLY be completed at a mutually agreeable time between PHOTOGRAPHER and CLIENT.
3.9 In the unlikely event that photographs have been lost, stolen, or destroyed for reasons within or beyond PHOTOGRAPHER's control, PHOTOGRAPHER's liability is limited to scheduling a new session in order to complete services paid for. PHOTOGRAPHER is not responsible for refunding any fees or any other expenses or fees paid by CLIENT or any third party such as a makeup artist.
4.0 CLIENT understands and agrees that PHOTOGRAPHER is not responsible for or liable in any way for any damage to or loss of CLIENT's belongings or for any personal injury to CLIENT before, during or after the session.
4.1 CLIENT shall indemnify, defend and hold harmless PHOTOGRAPHER from and against all claims, damages, losses and expenses, and injuries, including but not limited to attorney fees arising out of or resulting from the performance of the work described in this Agreement.
HEADSHOT CONTRACT
This is an agreement contract between the above referenced Client Name, known for the purposes of this Agreement as "CLIENT," and Deep Inspired Photography Studios, known for the purposes of this Agreement as PHOTOGRAPHER. CLIENT and PHOTOGRAPHER agree to the following:
SERVICES
1.0 PHOTOGRAPHER agrees to reserve the scheduled session date, time and location to provide the CLIENT with the service of a ‘Headshot Photo Shoot Session’. For the purposes of this Agreement, a ‘Headshot Photo Shoot Session’ is known hereafter as HEADSHOT.
PAYMENT
1.1 CLIENT agrees to pay for 50% non-refundable fee session in full at the time of booking online at PHOTOGRAPHER'S website. Business headshots are $350, Student headshots are $150. CLIENTS agree to pay for a 50% non-refundable fee session at the time of booking online at the PHOTOGRAPHER’S website. Therefore at the time of booking, payment for a Business headshot is $175, and payment for a Student headshot is $75. CLIENT will pay the remaining 50% before the start of their HEADSHOT by Visa, MasterCard, or debit. Cash and e-transfer are not available.
1.2 PHOTOGRAPHER will schedule each CLIENT for a 30-minute HEADSHOT. Headshots takes 20 minutes. 10 minutes for shooting and wardrobe* changes, and 10 minutes for coaching. An additional 10 minutes is used for the PHOTOGRAPHER to clean up and prepare for the next client. *Wardrobe changes are optional and clients are not obligated to stay for the full 20 minutes.
1.3 If an illness or situation prevents a Headshot from taking place, CLIENT may reschedule their session by informing the PHOTOGRAPHER at least 24 hours prior to the time of the HEADSHOT. Should the CLIENT fail to give 24 hours' notice, the HEADSHOT fee is forfeited and will not be refunded.
1.4 PHOTOGRAPHER reserves the right to reschedule due to illness, weather, equipment malfunction, or other circumstances beyond HIS control at a mutually agreed time between PHOTOGRAPHER and CLIENT.
1.5 The CLIENT arrives alone, however, if necessary, an adult friend or family member above the age of 18 is allowed. This provides the PHOTOGRAPHER with full concentration for quality HEADSHOTS while minimizing distractions for the CLIENT.
1.6 PHOTOGRAPHER and CLIENT agree to cheerful cooperation and communication for the best possible result within the definition of this session. PHOTOGRAPHER is not responsible for missed images if CLIENTS fail to cooperate during photo sessions or neglect to read the PHOTOGRAPHER’S FAQs page to prepare in advance of the CLIENT’S HEADSHOT.
1.7 PHOTOGRAPHER will take between 10-20 photographs of CLIENT during the photo session(s). CLIENT will be able to view photos before leaving to determine which images to keep. PHOTOGRAPHER will send these images by a secure website link to the CLIENT’S preferred email, enabling the CLIENT to download on any device including desktops, laptops, tablets, and smart phones. CLIENT will have access to their gallery for 12 weeks before images are deleted from the PHOTOGRAPHER’S hard drive.
RETOUCHING
1.8 CLIENT understands that retouching is a process whereby the PHOTOGRAPHER will remove wrinkles, blemishes, unwanted hairs, and to whiten teeth or bloodshot eyes to help produce a great headshot.
RESHOOTS
1.9 If the CLIENT agrees that 1 headshot is desirable from their gallery of images, the PHOTOGRAPHER will not do a re-shoot. A re-shoot is available, however, if the CLIENT is not satisfied for any reason with ALL images in their gallery of headshot choices within 12 weeks of the HEADSHOT date.
REFUNDS
2.0 At the end of the HEADSHOT, if the CLIENT is unsatisfied with ALL images, he or she may request 50% of their money, no questions asked.
2.1 The PHOTOGRAPHER will reschedule based on a mutually agreed time and day between CLIENT and PHOTOGRAPHER during the PHOTOGRAPHER’S normal business hours from 1-4pm on Sundays.
2.2 Re-shoots will not be given for poor choices of clothing, make-up, hair or weather-related issues, by not following the recommendations of the photographer, or by the CLIENT arriving late.
LATE ARRIVALS
2.3 Any CLIENT that is late arriving to the session will have the amount of time late deducted from the time allotted for the session. This may result in a reduction of the number of proofs and edited images. If the CLIENT arrives after the CLIENT’S book time, the HEADSHOT is cancelled and no refund is allowed. At the PHOTOGRAPHER’S discretion, he may reschedule the HEADSHOT depending on a written email from the CLIENT describing the reasons for his/her late arrival.
2.4 If a CLIENT is on their way to an appointment, however, becomes late due to unforeseen conditions such as accidents, breakdown in vehicle, and/or dangerous driving conditions due to poor visibility from the weather, the CLIENT can reschedule at an available time slot during the PHOTOGRAPHER normal business hours. The CLIENT does not hold the PHOTOGRAPHER responsible for refunding headshot fees or for any conditions outside of the PHOTOGRAPHER’S control.
LOCATION
2.5 Location of PHOTOGRAPHER is 324 Larry Uteck Boulevard, Suite 609, Halifax, B3M 0E7
2.6 Visitor parking is FREE and available to the side of the building that says ‘Visitor Parking’ however, if parking is full, you can park your car on the road in front of the building. The CLIENT does not hold the PHOTOGRAPHER liable for any damage to vehicles, parking tickets, or towing.
2.7 If there are any costs/fees associated with the location the client has chosen for their session, you, the CLIENT, will be responsible for those fees. The PHOTOGRAPHER will not guarantee or arrange payment on any location. This includes any parking tickets, which the CLIENT is responsible for paying.
COPYRIGHT AND LICENSING OF IMAGES
2.8 Deep Inspired Photography is a registered and Trademarked company. If client is found to have stolen any images from deepinspiredphotography.com, CLIENTS are liable to prosecution. Please respect the PHOTOGRAPHER’S work by purchasing a headshot package under the booking tab of the PHOTOGRAPHERS business website.
2.9 CLIENT understands and agrees that PHOTOGRAPHER owns the copyright to all images and reserves all rights to them. PHOTOGRAPHER has unlimited worldwide rights to the images, including full and exclusive commercial and reproduction rights, which allow the PHOTOGRAPHER to post CLIENT’S headshots for promotional purposes, mainly through the PHOTOGRAPHER’S Instagram page for marketing the PHOTOGRAPHER’S business.
3.0 PHOTOGRAPHER grants to CLIENT usage rights for the final images from each individual's session. This includes posting of images on client's website and social media. CLIENT may not sell the images in either digital or print form. CLIENT may print a headshot with purchase of a Print Release under the Booking tab of the Photographers website.
3.1 CLIENT may not reproduce in any form images that were not purchased from the CLIENT’S gallery for personal use by any means whatsoever that changes the original quality of the image. This includes changing the colour or cropping the image for any purpose.
PRINT RELEASE
3.2 CLIENT does not have to sign a print release form. He or she can use the image as they please. This includes positing the image to any social media site. This does not include altering the image in any way.
ARCHIVE
3.3 After 12 weeks, all images will be purged from photographer’s hard- drive, except as needed for promotional purposes, to be determined by photographer at photographer’s sole discretion. After 12 weeks, the PHOTOGRAPHER does not hold the CLIENT liable for headshot photos purged from the PHOTOGRAPHER’S hard-drive. PHOTOGRAPHER is not responsible for loss or damage to the digital files due to circumstances beyond photographer’s control.
MODEL RELEASE
3.4 CLIENT gives permission to PHOTOGRAPHER for exclusive right to use the CLIENT’S images (or variations of the images) from the HEADSHOT for publication in advertising materials, websites, blogs, portfolios, displays, or other promotional methods for Deep Inspired Photography without compensation.
RESCHEDULING AND CANCELLATION
3.5 In the unlikely event that PHOTOGRAPHER is unable to provide the services on the scheduled date, the CLIENT may reschedule the session or terminate the agreement without further action and the CLIENT will be refunded 100% of their payment for their chosen headshot package.
WARDROBE CHANGES
3.6 CLIENT has the option to change into 1 different colour or style of clothing during their HEADSHOT. A wardrobe change is optional and not required. There is no discount for wearing only one outfit.
LIMIT OF LIABILITY
3.7 Services provided are non-refundable unless the PHOTOGRAPHER is unable to provide headshot services as outlined in 10.1.
3.8 If for any reason the CLIENT is not entirely satisfied at any time before, during or after the shoot, please communicate with PHOTOGRAPHER within 48 hours of receiving your images so the issue can be resolved. Reshoots will be ONLY be completed at a mutually agreeable time between PHOTOGRAPHER and CLIENT.
3.9 In the unlikely event that photographs have been lost, stolen, or destroyed for reasons within or beyond PHOTOGRAPHER's control, PHOTOGRAPHER's liability is limited to scheduling a new session in order to complete services paid for. PHOTOGRAPHER is not responsible for refunding any fees or any other expenses or fees paid by CLIENT or any third party such as a makeup artist.
4.0 CLIENT understands and agrees that PHOTOGRAPHER is not responsible for or liable in any way for any damage to or loss of CLIENT's belongings or for any personal injury to CLIENT before, during or after the session.
4.1 CLIENT shall indemnify, defend and hold harmless PHOTOGRAPHER from and against all claims, damages, losses and expenses, and injuries, including but not limited to attorney fees arising out of or resulting from the performance of the work described in this Agreement.